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Grant reporting for CICs, ready on the date your funder set
Grant reporting is usually what brings a CIC director to us: a funder wants spend against budget by Friday and the bookkeeping is three months behind.
Most funders want quarterly or six-monthly figures in their own format, plus a forecast for the rest of the grant. We build those reports from your live bookkeeping, so they agree with your CIC accounts. Tax investigation cover is included free for every client we act for.
In one lineSupreme Consultants is an AAT licensed accountancy practice in Cardiff Bay that prepares grant reporting for community interest companies across South Wales, including quarterly and six-monthly spend against budget and forecasts to the end of the grant. Work is done on a fixed fee agreed before it starts, with tax investigation cover included.
Check we’re the right fit
A few questions about your business. Mudassir replies the same working day.
Thank you Mud, your help and support with my VAT return is greatly appreciated. Always a prompt response and my difficult VAT return was quickly submitted and resolved. Would definitely recommend.
5.0 on Google from 14 reviewsReply the same working dayFee fixed before we startEnglish, Urdu, Hindi and Farsi spokenIs your grant reporting in good hands? Three questions.
Answer by button. We do not ask for your email to show you the result.
Question 1 of 3
Does your accountant reply the same working day when a funder asks for figures?
Do you know your fee will not change when an extra report is needed?
If HMRC wrote to the CIC tomorrow, would they deal with it at no extra cost?
That is a real gap, and it tends to show up in the week a report is due. The check tells us what your funders need and when, and we come back with a fixed fee.
Start the checkYou are in a reasonable position and the basics are covered. There is one thing here worth a conversation, so run the check and we will tell you if it matters.
Start the checkYou are well served and we would say so. Read the guides if you want a second view on how your funder reporting is built.
Read the guidesWhat you get
The funder report on the day they ask
We diarise every reporting date in your funding agreement and work backwards from it. You send the report, we have already built it.
Figures that match your CIC accounts
Restricted and unrestricted income is tracked as it comes in, so the quarterly numbers still stand up at year end and in the community interest report.
Cover if HMRC checks, at no extra cost
Tax investigation cover is included free for every client. We carry it ourselves rather than selling it as an add-on.
What CIC directors tell us before they call
These are the three things we hear most from grant-funded boards in Cardiff.
“Our funder wants spend against budget by Friday and I have a carrier bag of receipts.”
The report went in late and the next drawdown was held back while the funder asked questions.
“The quarterly figures we sent the funder do not agree with our year-end accounts.”
The board spent a meeting reconciling two sets of numbers instead of running the project.
“Our accountant does year-end only and does not answer when we need the quarterly report.”
Someone on the board built it in a spreadsheet at the weekend and the forecast was guesswork.
What changes once we take it on
Your reporting dates go in a calendar we both work to. Bookkeeping is kept current so spend against budget is available at any point in the quarter, and the forecast to grant end is updated each time. You ring us about a funder query and it costs nothing.
Year-end only against reporting through the year
Plenty of good accountants do CIC year ends well and never touch the funder reports.
A year-end only accountant
Accounts and the community interest report once a year
Funder reports built by a board member
Bookkeeping caught up months after the quarter
Extra work quoted when it lands
With Supreme Consultants
Quarterly and six-monthly reports on the funder’s dates
Spend, budget and forecast built from your ledger
Bookkeeping kept current all year
A fixed fee agreed before we start
Eight questions about your current reporting
Answer these about the way your CIC reports to funders now.
Is every reporting date from your funding agreements written down somewhere?
If it only lives in one person’s inbox, a date gets missed.
Can you see spend against budget for each grant today?
It should take minutes, not a weekend of sorting receipts.
Is restricted income tracked separately from trading income?
Mixing the two makes both the funder report and the year-end accounts harder to defend.
Do your quarterly figures agree with your last set of CIC accounts?
Two versions of the same year invites questions from the funder.
Do you hold a forecast to the end of each grant?
Funders ask what the remaining money is committed to, and they ask early.
Does your accountant see the funder’s reporting template?
Reporting in their format is faster than translating ours into theirs.
Is your bookkeeping current to within a month?
Reporting on a stale ledger means the numbers change after you have sent them.
Do you know who writes the community interest report each year?
It is a filing with a deadline, and it should sit with the accounts.
What we do for your grant reporting
We build the reports your funders ask for from the bookkeeping we already keep.
All Services- Quarterly spend reports
- Spend against budget for each grant, in the funder’s format, ready on the date set in the agreement.
- Six-monthly budget reviews
- A fuller look at where the grant money has gone and what the remaining budget is committed to.
- Forecasts to grant end
- An updated forecast for the rest of the funding period, so the board can see any underspend while there is still time to act.
- Restricted fund tracking
- Restricted and unrestricted income kept apart in the ledger all year, which keeps the CIC accounts and the community interest report straight.
- Fundraising consultant introduction
- When you are working on the next bid, we introduce you to a fundraising consultant who writes applications for a living.
What grant reporting looks like when someone reads the file properly
A Cardiff community interest company came to us with a funder waiting on spend against budget and six months of unposted receipts. A retail client shows what else turns up in a first meeting.
Clients described by type. Names withheld.
- How it was found
- Nobody had mapped the dates in the funding agreement, so we diarised each one and brought the ledger up to date first.
- What happened
- Reports now reach the funder on the day they are due, and we introduced the directors to a fundraising consultant for the next bid.
- How it was found
- A Spar franchisee was still paying full business rates through Covid because Cardiff Council required an application and nobody had told him.
- What happened
- We spotted it in the first meeting and the money came back to him.
Reviews from clients
Thank you Mud, your help and support with my VAT return is greatly appreciated. Always a prompt response and my difficult VAT return was quickly submitted and resolved. Would definitely recommend.
I just want to say a big thank you to Mudassir for all the advice, guidance and help he has provided whilst dealing with my accounts and tax returns. From start to finish the service has been excellent and professional. Unlike other accountancy firms they provide a friendly personalised service, I was very clear on the process and was even provided with additional guidance where needed. Highly recommended!
Friendly, nice 👌 , helpful and great all around
Difficult to describe as there are too many words that can be expressed for a wonderful accountant and their firm.
Definitely 🔝 and highly recommended in Wales 🏴 and throughout the UK for Accountancy and Tax Services
Shaz Khan
How switching to us works
Four steps, and the awkward conversation with your current accountant is ours to have.
- Before you join
A free introductory chat
Tell us who funds you and what each funder asks for. We will say plainly whether we are the right fit.
- Week one
Fee agreed and records requested
We complete your ID checks, put the fixed fee in writing and send professional clearance to your existing accountant so your records come across.
- First month
Every funder date diarised
We read your funding agreements and map each reporting date alongside your accounts, corporation tax and Companies House filings for the year ahead.
- By ninety days
First report out the door
Your first quarterly or six-monthly pack goes to the funder from live bookkeeping, with the forecast to grant end updated.
Who we are not right for
We do not act for registered charities, only community interest companies and other grant-funded companies.
We do not take on CIS construction subcontractors.
We do not pick up businesses that are already late in an HMRC investigation.
If none of those describe you, run the check and we will come back with a fixed fee.
Grant reporting: questions people ask
How much does grant reporting for a CIC cost?
It is a fixed fee agreed before we start, quoted after a free introductory chat once we have seen your funding agreements. The fee depends on how many grants you hold, how often each funder wants reporting and how tidy your records are. Calls, meetings and emails are never charged for, so asking a question about a funder query costs you nothing.
Can you take over grant reporting from our current accountant?
Yes. We send the professional clearance letter ourselves, so you do not have to have that conversation, and we request your records directly. We then get appointed as your agent with HMRC and Companies House. Switching includes free Companies House ID verification where it is needed, a free first month and free migration to Xero.
What happens if HMRC writes to our CIC?
You send us the letter and we deal with HMRC. Tax investigation cover is included free for every client we act for, so there is no separate charge and no add-on to buy. Every HMRC investigation we have handled, we have won. We ask you to bring us in as soon as the letter arrives, because that is when we can do most.
Do we have to change our bookkeeping software?
No. We work with what you already use. If you do want to move to Xero we migrate you across free of charge as part of joining, and we set the chart of accounts up so each grant can be reported on separately. The decision is yours and we will tell you honestly whether it is worth the disruption.
Can you report in our funder’s own template?
Yes. Send us the template and the reporting schedule from the funding agreement and we build to it. Most funders want spend against budget plus a forecast for the remaining period, and some want narrative alongside the figures. We supply the numbers and the board supplies the narrative, which is usually the fastest split.
Can you help us win more funding?
We do not write bids, but we introduce clients to a fundraising consultant who does. We supply the financial side the application needs: management accounts, budgets and forecasts a funder can rely on. We also founded LedgerUp CIC ourselves, so we know what the model looks like from the inside.
Three ways to take the next step
Run the check
Tell us who funds you and what they ask for, and we come back with a fixed fee and a reporting calendar.
Start the checkHave a question first?
Ring 029 2264 0550 or email us and you get an answer the same working day, with nothing on the invoice for it.
Ask Mudassir a questionStill deciding
The guides set out what funders usually ask for at each reporting point and how to keep the figures consistent with your year end.
Read the guides